Executive Assistant & Office Coordinator

In an environment defined by speed, complexity, and international collaboration, a strong organizational anchor is essential. Our client is looking for someone who brings structure, anticipates needs, and supports senior leadership with exceptional precision and discretion.

Your responsibilities

• Advanced calendar management — Manage complex agendas across time zones and stakeholders, anticipate conflicts, and optimize priorities.
• Coordination in a complex ecosystem — Act as the central point of contact between senior leadership, internal teams, and external partners, ensuring smooth communication.
• International travel planning — Organize international itineraries including flights, accommodation, visas, and meetings, aligned with business objectives.
• Event & meeting management — Coordinate executive meetings, workshops, offsites, and large-scale events from planning to follow-up.
• Operational follow-up — Monitor workflows, deadlines, and action points to ensure flawless execution.
• Documentation & reporting — Prepare high-quality presentations, reports, and documents with strong attention to detail.
• Confidential support — Handle sensitive information with the highest level of discretion.

Your profile

• 8+ years of experience as an Executive Assistant, Management Assistant, or similar role in a complex corporate environment.
• Exceptional multitasker — Able to manage multiple priorities while maintaining oversight.
• Calm & structured under pressure — Solution-oriented even in high-pressure situations.
• Proactive planner — Anticipates needs and takes initiative.
• Service-minded yet assertive — Supports with finesse and communicates confidently with senior stakeholders.
• International mindset — Comfortable in a fast-changing, global environment.
• Strong language skills — Fluent in English; Dutch is a plus.

• Impactful interim assignment — Join a community shaping the technology that will define tomorrow’s society.
• 3-month duration — With the possibility of extension.
• Start date: 15/06/2026 — Full-time engagement.
• Hybrid work model — Combination of office and home working; 3 days per week onsite required.
• Healthy work-life balance — Flexibility within clear expectations.

Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe? Reageer dan snel. Wie weet krijg jij de kans om mee bij te dragen aan de technologie van morgen!